Reporting requirements for licensees

The following information describes your reporting responsibilities as a licensed company. If you do not comply with your reporting obligations under the Canada Grain Act and Canada Grain Regulations, you may face fines or suspension of your licence.

Monthly report of licensee’s liabilities to producers

Grain dealer, primary elevator and process elevator licensees must report their outstanding liabilities to producers for grain (as of the last day of the reporting month) to the Canadian Grain Commission on a monthly basis. Reports are due on the 15th of the month following the reporting month.

The report informs the Canadian Grain Commission of the total value of all monies owed by a Canadian Grain Commission licensee for grain received from, or purchased from, producers as at the last day of each month. The Canadian Grain Commission uses the information to establish the amount of security the licensee must provide. Reports are subject to Canadian Grain Commission audits.

Instructions and the Monthly Report of Licensee’s Liabilities to Producers form are available.

Grain handling statistics

Operators of primary and process elevators and grain dealers must periodically report their grain stocks and handlings to the Canadian Grain Commission. Requirements for reporting are explained below.

The Canadian Grain Commission provides a secure on-line web applications for all reporting.

If the on-line service for reporting is not available to you, contact Grain Statistics at: (204) 983-1570 or 1-800-853-6705.

Primary elevators

Weigh-overs

Operators of primary elevators must conduct and report weigh-overs, at minimum, once every three years. To report weigh-over results, use the online reporting service, Primary Elevator Weigh-over reporting.

Weekly reporting of operations

Operators must report their handlings to the Canadian Grain Commission each week, beginning the first week the facility is licensed. The reporting period is from Monday to Sunday inclusive, and reports are due the following Tuesday by 4:30 p.m. (Central Time).

To report licensee operations, use the online reporting service, Primary and Process Elevator Weekly reporting.

Annual reporting of net handlings

Operators must provide an annual report of their net handlings to the Canadian Grain Commission. The reports must be submitted no later than October 15, reflecting all handlings in the previous crop year.

To report net handlings, use the online reporting service, Primary Elevator Annual Report – net handlings.

Process elevators

Operators must report their handlings to the Canadian Grain Commission each week, beginning the first week the facility is licensed. The reporting period is from Monday to Sunday inclusive, and reports are due the following Tuesday by 4:30 p.m. (Central Time).

To report licensee operations, use the online reporting service, Primary and Process Elevator Weekly reporting.

Grain dealers

Grain dealers must report their transactions to the Canadian Grain Commission each month, beginning the second month the grain dealer is licensed. The reporting period is for the previous month, and reports are due by the 15th of the month following.

To report licensee operations, use the online reporting service, Monthly Grain Dealer Report.

All elevators—tariff reporting

Before the beginning of each new crop year, operators of primary, process, terminal and transfer elevators must provide a schedule of tariffs to be charged at their facility effective the new crop year, or a letter indicating there are no changes or new tariffs. Licensees must report all rate increases and additions to tariffs during the crop year. The Canadian Grain Commission recommended tariff schedule must be signed and dated. Schedule forms are available under Application and reporting forms for licensees.

Weekly value of grain stocks

The Canadian Grain Commission monitors the weekly dollar value of grain stocks in store to determine that insurance levels are adequate. Each month, operators of terminal and transfer elevators must submit reports, in the form of a letter, indicating the weekly dollar value of grain stocks in store for the previous reporting month.