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Summaries of licensee requirements

February 2010

Initial licence application requirements
	Grain dealer	Primary elevator	Transfer elevator	Terminal elevator	Process elevator
	Licence class
Annual licence fee (can be prorated)	$1200	$60 / elevator	$1200 / elevator	$1200 / elevator	$1200 / elevator
Application form	X	X	X	X	X
Mode of operations document	X	X	X	X	X
Specimen signatures	X	X	X	X	X
Articles of Incorporation or letters of patent	X	X	X	X	X
Security (e.g. letter of credit/guarantee, payables insurance, bond or cash deposit)	X	X	X	X	X
Line of credit / banking facilities	X	X	X	X	X
Credit references	X	X	X	X	X
Audited year-end financial statements	X	X	X	X	X
Agents listing	X
Release of Information Authorization form	X	X	X	X	X
Certified copy of insurance policy		X	X	X
Original grain receipt for Canadian Grain Commission authorization	X				X
Original cash purchase ticket for Canadian Grain Commission authorization	X	X			X
Original elevator receipt for Canadian Grain Commission authorization		X
Weigh scale certificate from Measurement Canada[1]		X	X	X	X
Approved equipment for grain sampling, inspection, weighing, drying and cleaning[2]			X	X
Subscribe to Grain Inventory Accounting System (GIAS)				X
Subscribe to Montreal Registration System (MRS)			X
[1] Measurement Canada is currently reviewing the frequency that they inspect and certify scales at Canadian Grain Commission licensed elevators. [2] Requirements vary in accordance with operations and utilization of Canadian Grain Commission services

Operational and reporting requirements
	Grain dealer	Primary elevator	Transfer elevator	Terminal elevator	Process elevator
	Licence class
Post licence in a conspicuous place	X	X	X	X	X
Tender security as set by Canadian Grain Commission	X	X	X	X	X
Issue accurate grain receipts for grain upon receipt	X				X
Issue accurate cash purchase tickets for grain upon purchase	X	X			X
Issue accurate elevator receipts for grain upon receipt		X	X	X
Sampling upon receipt		X	X	X
'Subject to inspector's grade and dockage' dispute settlement for producer deliveries		X	X	X[3]
Daily handling report			X	X
Monthly liability report	X	X			X
Weekly grain handling reporting		X			X
Monthly grain handling reporting[4]	X		X	X
Annual reporting of net handlings		X
Tariff reporting - annually and upon changes		X	X	X	X
Weigh-over requirements		X	X	X
Monthly value of stocks-in-store reports			X	X
Adhere to Canadian Grain Commission 0% shrinkage allowance		X		X
Moisture shrinkage formula by Canadian Grain Commission order		X
Canadian Grain Commission Official inward weighing and inspection			X[5]	X
Canadian Grain Commission Official outward weighing and inspection		X	X	X
[3] Available for producer car deliveries to terminal elevators [4] Generated automatically from GIAS or MRS for terminal and transfer elevators respectively [5] Not required for eastern grain nor western grain that has previously been officially weighed or inspected

Licence renewal requirements
	Grain dealer	Primary elevator	Transfer elevator	Terminal elevator	Process elevator
	Licence class
Annual licence fee (can be prorated)	$1200	$60 / elevator	$1200 / elevator	$1200 / elevator	$1200 / elevator
Application form	X	X	X	X	X
Tender security as set by Canadian Grain Commission	X	X	X	X	X
Audited year-end financial statements[6]	X	X	X	X	X
Insurance renewal certificates		X	X	X
Copies of grain receipts authorized by Canadian Grain Commission	X				X
Copies of elevator receipts authorized by Canadian Grain Commission		X
Copies of cash purchase tickets authorized by Canadian Grain Commission	X	X			X
Agents listing	X
Release of Information Authorization form	X	X	X	X	X
Line of Credit/banking facilities	X	X	X	X	X
Specimen signature form	X	X	X	X	X
[6] Provision for un-audited year-end statement with two audited liability reports during the licence year for grain dealers, primary elevators, and process elevators