Getting receipts, checking the sampling, and negotiating grades

When you deliver to a licensed primary elevator

Get a ticket or receipt for each delivery.

For each load of grain delivered, the elevator operator must issue one of the following Canadian Grain Commission-authorized documents:

  • A cash purchase ticket
  • An appropriate elevator receipt (primary, interim or special bin)

A scale ticket is not an authorized document.

Is the sample representative?

The elevator operator must take a sample from each load of grain delivered.

A representative subsample is taken from the sample, according to these rules:

  • The subsample weighs at least 1 kilogram.
  • The grain producer or the person delivering the grain and the elevator operator agree that the subsample is representative.

The subsample does not have to be kept unless the grain producer or the person delivering the grain requests one of the following:

  • An inspection Subject to Inspector’s Grade and Dockage
  • Special bin storage

Watch the dockage determination.

The elevator operator must make an accurate determination of dockage on each load of grain delivered. A portion of the representative subsample taken on delivery is used. Dockage is determined according to these rules:

  • The portion weighs at least 500 grams.
  • The type of equipment used to determine dockage is authorized by the Canadian Grain Commission.
  • The elevator operator picks by hand any portion of the grain that the equipment cannot separate.
  • The elevator operator computes the dockage to the nearest 0.1 percent.
  • On request, the elevator operator determines the dockage in the presence of the producer or the person delivering the grain.

Do you agree with the grade and dockage?

On request, the Canadian Grain Commission gives a binding decision when the grain producer or the person delivering the grain disagrees with the grade or dockage assigned to a grain delivery at a licensed primary elevator. The grain producer is paid according to the Canadian Grain Commission’s decision.

Are you storing the grain special bin?

When a subsample taken on delivery is kept for special bin storage, the elevator operator issues a special bin primary elevator receipt. The subsample should weigh at least 750 grams.

A special bin subsample is stored according to these rules:

  • The sample is placed in a container supplied by the grain producer, the person delivering the grain or the elevator operator.
  • The container maintains the integrity of the subsample and is approved by the Canadian Grain Commission.
  • The container is marked Special Bin and labeled with the grain producer’s name and the special bin primary elevator receipt number.
  • The grain producer or the person delivering the grain secures the container with a lock or seal.
  • The elevator operator keeps the container in a locked storage cabinet or storeroom at the elevator for not less than 30 days.