Sample – Good operating practices for: Grains, oilseeds and pulses grain handling and processing facilities

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GOP – 017: Contracting IP grain¹

Objective

All IP grain is acquired from approved producers in order to meet customer quality specifications and grain safety requirements.

Procedure

1. Product is purchased for IP programs under contract with producers. Producer requirements are clearly itemized in contracts and are based on customer specifications.
2. Training on the processes and record keeping requirements of the production contracts is provided by the company to contracted producers prior to seeding. Completion of the training is recorded on the Producer Training and Evaluation Record.
3. The company evaluates producers on the basis of the quality of the pre-harvest or on-farm sample obtained, past performance, and compliance with contract requirements as determined by review of the producer’s on-farm records and/or field inspections. Results are recorded on the Producer Training and Evaluation Record.
4. Information is kept on all producers, including name, address, telephone number and alternate contact person. This information is also used if required for recall and traceability purposes.
5. The company ensures that product specifications comply with any legislative requirements, will maintain the integrity of the FSQMS, and are at a price and delivery date that satisfies their requirements.

Monitoring

Training and Evaluation Forms to ensure that IP grain is received from only from producers who have been trained and evaluated.

Monitoring is verified by internal audits. The Purchasing GOP is reviewed annually by the Management Review Committee to ensure it continues to be current and appropriate.

Corrective action

The company records all deviation from the IP contracting procedures on the Purchasing Checklist, and takes and records appropriate corrective action. Appropriate corrective actions could be addressing the deviation immediately by, for example, requiring that a producer be evaluated and approved. When deviations cannot be addressed immediately, the company will resolve the deviation as per its Corrective and Preventive procedure and record the corrective action on the Corrective and Preventive Action Request Form.

Records

• Producer Contracts
• Producer Training and Evaluation Records
• Purchasing Checklist
• Corrective and Preventive Action Request Forms
• Internal Audit Reports
• Management Review Committee Meeting Minutes
• Key Supplier List
• Key Buyer List

Related Documents

• FSQMS Manual:
  • Management Review
  • Food Safety and Quality System Documentation
  • Control of Documents
  • Human Resources
  • Customer Related Services
  • Production Planning and Control
  • Monitoring and Measurement of Product and Process

• GOP-007 Personnel training
• GOP-014 Receiving, handling, storage and shipping
• GOP-015 Recall and traceability
• GOP-016 Internal audit
• GOP-017 Corrective and preventive action

¹ This GOP is not required for CGC HACCP, but a written procedure for contracting IP grain is required for CIPRS and CIPRS + HACCP.

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