Report on annual expenditures for travel, hospitality and conferences for the Fiscal Year 2011-2012

As required by the Treasury Board Directive for the Management of Expenditures on Travel, Hospitality and Conferences, this report provides information on the total annual expenditures for each of travel, hospitality and conferences for the Canadian Grain Commission for the fiscal year ending March 31, 2012. It also provides the variance explanations from the previous fiscal year in each of these areas.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Expenditures on travel, hospitality and conferences incurred by federal departments and agencies are for the most part directly related to supporting departmental mandate(s) and the government’s priorities.

The Canadian Grain Commission administers the provisions of the Canada Grain Act. The Canadian Grain Commission’s mandate as set out in the Canada Grain Act is to, "in the interests of the grain producers, establish and maintain standards of quality for Canadian grain and regulate grain handling in Canada, to ensure a dependable commodity for domestic and export markets." To effectively pursue its mandate and make a difference to Canadians, the Canadian Grain Commission aims to achieve one strategic outcome: Canada’s grain is safe, reliable and marketable and Canadian grain producers are protected. The Canadian Grain Commission has five program activities which each contribute to making progress to the sole strategic outcome. They are the quality assurance program, the quantity assurance program, the grain quality research program, the producer protection program, and internal services. For further information on the Canadian Grain Commission’s programs and activities please see section II of the Canadian Grain Commission’s Report on Plans and Priorities and the Departmental Progress Report.

Total annual expenditures for Travel, Hospitality and Conferences of the Canadian Grain Commission are summarized below:
Expenditure Category (in thousands of dollars) Expenditures for the year ending March 31, 2012 Expenditures for the previous year ending March 31, 2011 Variance
* Includes international travel that is part of a department’s program.
Travel – Public Servants $2,593 $2,676 ($83)
Travel – Non-Public Servants $48 $68 ($20)
International Travel by Minister and Minister's Staff * $- $- $-
Total Travel $2,641 $2,744 ($103)
Hospitality $34 $59 ($25)
Conference Fees $105 $89 $16
Total $2,780 $2,892 ($112)


  1. Public Servants: Compared to fiscal year 2010-2011, departmental travel expenditures by public servants decreased mainly due to:
    • The Canadian Grain Commission’s ongoing commitment to the spirit of cost containment by reducing discretionary expenditures when and where possible.
  2. Non-Public Servants: Compared to fiscal year 2010-2011, departmental travel expenditures by non-public servants decreased mainly due to:
    • The Technical Expert Advisory Committee for Industry meeting changes location annually. In 2010-2011 the meeting was held in Winnipeg, Manitoba and 2011-2012 the meeting was held in Ottawa, Ontario. As many representatives are from Ontario the travel costs for the 2010-2011 Winnipeg meeting were higher.


Compared to fiscal year 2010-2011, departmental hospitality expenditures decreased mainly due to:

  • Consultations with Industry across Canada with respect to the potential revision of the Canadian Grain Commission’s User Fees in fiscal 2010-2011 as well as the hosting of a one time reception for Industry representatives aimed to raise awareness of the department.

There are no significant items identified for departmental conference fees expenditures.