Report on annual expenditures for travel, hospitality and conferences for the Fiscal Year 2012-2013

As required by the Treasury Board Directive on Travel, Hospitality, Conference and Event Expenditures, this report provides information on the total annual expenditures for each of travel, hospitality and conferences for the Canadian Grain Commission for the fiscal year ending March 31, 2013. It also provides the variance explanations from the previous fiscal year in each of these areas.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Expenditures on travel, hospitality and conferences incurred by federal departments and agencies are for the most part directly related to supporting departmental mandate(s) and the government’s priorities.

The Canadian Grain Commission administers the provisions of the Canada Grain Act. The Canadian Grain Commission’s mandate as set out in the Canada Grain Act is to, "in the interests of the grain producers, establish and maintain standards of quality for Canadian grain and regulate grain handling in Canada, to ensure a dependable commodity for domestic and export markets." To effectively pursue its mandate and make a difference to Canadians, the Canadian Grain Commission aims to achieve one strategic outcome: Canada’s grain is safe, reliable and marketable and Canadian grain producers are protected. The Canadian Grain Commission has five program activities which each contribute to making progress to the sole strategic outcome. They are the quality assurance program, the quantity assurance program, the grain quality research program, the producer protection program, and internal services. For further information on the Canadian Grain Commission’s programs and activities please see section II of the Canadian Grain Commission’s Report on Plans and Priorities and the Departmental Performance Report.

In November 2010, the Canadian Grain Commission began a project to update its cost recovery framework. In 2010 and 2011, extensive user fees consultations were conducted based on services required by the Canada Grain Act and the costs associated with those services. One of the major themes of feedback was that the Canada Grain Act and Canadian Grain Commission services needed to be streamlined prior to updating user fees. Based on this feedback, the Government introduced amendments to the Canada Grain Act to streamline the operations of the Canadian Grain Commission as part of Bill C-45. User fees consultations and pre-proposal notification on updated fees under the amended Canada Grain Act were completed in November 2012. In February 2013, a Canadian Grain Commission User Fees Proposal was tabled in Parliament. The regulatory process commenced with prepublication in the Canada Gazette, Part I in February 2013. During 2012-2013, all Canadian Grain Commission milestones were fully achieved for the process to amend the Canadian Grain Commission’s user fees pursuant to the User Fees Act. The regulatory process has continued into 2013-14 and updated user fees will take effect on August 1, 2013. Updated fees will eliminate Canadian Grain Commission dependence on annual ad hoc funding and create a more stable environment for integrated people and business management.

Total annual expenditures for Travel, Hospitality and Conferences of the Canadian Grain Commission are summarized below:
Expenditure Category (in thousands of dollars) Expenditures for the year ending March 31, 2013 Expenditures for the previous year ending March 31, 2012 Variance
Travel – Public Servants $2,198 $2,593 ($395)
Travel – Non-Public Servants $34 $48 ($14)
International Travel by Minister and Minister's StaffFootnote 1 $- $- $-
Total Travel $2,232 $2,641 ($409)
Hospitality $29 $34 ($5)
Conference Fees $25 $105 ($80)
Total $2,286 $2,780 ($494)

Given the large scale changes to the organization, compared to fiscal year 2011-2012, all departmental travel, hospitality and conference expenditures have decreased as a result of:

  • Travel expenditures have decreased as compared to last year due to a 2.7 mmt reduction in grain volumes handled and through increased use of teleconferencing, videoconferencing and telepresence technology.
  • The commencement of organizational restructuring and staff departures resulting from streamlining of Canadian Grain Commission operations and planned legislative change.
  • The Canadian Grain Commission’s ongoing commitment to the spirit of cost containment by reducing discretionary expenditures when and where possible.


Footnote 1

Includes international travel that is part of a department’s program.

Return to footnote 1 referrer