Canadian Grain Commission
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Application Package - CIPRS, CIPRS + HACCP and CGC HACCP



Appendix B – Sections 1 and 2 – FSIP Standard

The following checklist can be used to determine whether or not you are ready to apply for certification.

Instructions for using the checklist

  1. Check the appropriate box (Yes/No) to indicate conformance with each item in the checklist.
  2. Section 1 should be completed if you are applying for CIPRS, CIPRS + HACCP or CGC HACCP. Sections 2, 3 and 4 should be completed only if you are applying for CIPRS + HACCP or CGC HACCP.
  3. Check the ‘Not Applicable - N/A’ box for the elements in Sections 3 and 4 that are not applicable to your process/program. Note: The written justification for the standard being not applicable should be included in your grain safety and/or IP system manual.

Section 1 – FSIP Standard

The following checklist can be used to determine whether or not you are ready to apply for certification.

For CIPRS, CIPRS + HACCP and CGC HACCP: Yes No
Your documented grain safety and/or IP quality system includes as a minimum: policies, a quality or grain safety and quality system manual, procedures and documents needed for planning, operating and controlling grain safety and/or IP quality management system processes.    
Document and record control procedures are available and current.    
Records are controlled, stored and retained as required. You have at least 3 months of records.    
Roles and responsibilities outlined and communicated.    
Mechanisms for internal and external communication are implemented and effective.    
Evidence of the FSQMS management review is available (e.g. minutes of a management review meeting).    
Customer related process requirements related to the product have been outlined and reviewed, and evidence of the review available.    
A documented system for supplier selection, evaluation and re-evaluation is available. A master list of approved suppliers is available.    
A current grain safety and/or quality policy is communicated and understood within your company.    
Quality and grain safety objectives have been established that are measurable and consistent with your grain safety and/or quality policy.    
Stored product is monitored to ensure conformance with customer product specifications.    
At least one internal audit has been conducted to determine conformance with the FSIP standard and any identified follow-up activities have been carried out.    
Evidence that the characteristics of the product are monitored and measured at appropriate stages of the production process is available.    
A documented procedure to prevent the unintended use or delivery of product out of specifications is available.    
Records of all non-conformances and dispositions are available.    
A documented procedure to ensure corrective actions undertaken are effective is available.    
Evidence that actions are taken to eliminate the causes of potential problems in order to prevent their occurrence is available.    
Where the scope of the certification is for CIPRS or CIPRS + HACCP, a written procedure for the Contracting of IP Grain is available, current and complete.    

Section 2 - FSIP Standard

For CIPRS + HACCP and CGC HACCP only Yes No
A grain safety team has been established and the Team Leader is trained in the principles and implementation of HACCP-based systems.    
You have conducted a mock recall of grain and non-grain inputs.