Accredited container sampler program

The Accredited Container Sampler program allows grain companies to obtain official inspection and certification by the Canadian Grain Commission of their container shipments based on a sample taken by a Canadian Grain Commission-accredited third party. The result is an official certificate. This is a voluntary program.

The Canadian Grain Commission will provide an official inspection certificate for grain lots that have been:

  • Sampled by the Canadian Grain Commission or an accredited third party using approved Canadian Grain Commission sampling procedures
  • Graded by a Canadian Grain Commission inspector.

Accredited container sampler process

  • The Canadian Grain Commission will accredit a third party firm to take official samples on its behalf.
  • A grain company or transloader registers with the Canadian Grain Commission to take part in the Accredited Container Sampler program.
  • A registered grain company asks an accredited third party to take an official sample at its facility.
  • The accredited third party firm takes an official sample and submits it to the Canadian Grain Commission.
  • The Canadian Grain Commission completes an official inspection and issues an official certificate.

Accreditation process

To become accredited, a third party firm will need to:

  1. Complete the “Application for accreditation as a sampling service provider” form (PVA-CSP-03) and submit it to the Canadian Grain Commission.
  2. Have a quality management system in place.
  3. Develop a Quality Manual and submit it to the Canadian Grain Commission for review and approval.
  4. Have samplers trained and certified by Canadian Grain Commission staff in Canadian Grain Commission sampling procedures.
  5. Request information from the Canadian Grain Commission on registered company or companies for which they plan to provide sampling services.
  6. Develop Standard Operating Procedures for each of their clients based on Canadian Grain Commission-approved sampling sites, methods and equipment.
  7. Be audited by Canadian Grain Commission staff to ensure Standard operating procedures are being followed and samplers are following correct methods.

The Canadian Grain Commission monitors the accredited company by auditing its quality management system, its sampling procedures and its sampling staff.

Registration process

To become registered, a grain company will need to:

  1. Provide the Canadian Grain Commission with a completed Application for Registration form and a site schematic showing the flow of product for all activities.
  2. Obtain a site evaluation from the nearest Canadian Grain Commission office. This will determine the best sampling sites, methods and equipment for sampling.
  3. Sign a registration agreement with the Canadian Grain Commission and pay the registration fee.

Toolkit for third parties providing sampling services

Standards and Quality System Procedures

Forms and fees

Toolkit for grain and transloading companies receiving sampling services

Standards and Quality System Procedures

Forms and fees