Declare the eligibility of grain at delivery
When you deliver grain to a licensed grain company in western Canada, many companies will require you to complete a declaration of eligibility for delivery form. This declaration is an industry requirement administered by the Western Grain Elevator Association. This form only applies to deliveries of grains regulated under the Canada Grain Act.
By signing this form, you are confirming that the grain you are delivering is an eligible variety for a Canadian wheat class or is an eligible variety for another regulated grain. Licensed grain companies use declarations of eligibility to ensure grain is graded accurately in their facility.
The elevator operator will grade your delivery according to your declaration and the grading specifications in the Official Grain Grading Guide.
A producer and a Canadian grain company may choose to negotiate a contract based on quality specifications outside of the statutory grading system for the delivered grain, regardless of the variety.
Undeclared grain deliveries
- If you do not declare the eligibility of your grain, the company may refuse to accept or be unable to accept your delivery
- If you deliver an unregistered variety to a licensed elevator in Canada, unless otherwise established by order of the Canadian Grain Commission, your delivery is only eligible for the lowest grade established by regulation for that kind of grain
Eligible varieties of wheat, malt barley and flaxseed are found in variety designation lists that are maintained by the Canadian Grain Commission.
Eligible varieties of other regulated grains are registered by the Canadian Food Inspection Agency.
Non-registered varieties of certain pulse crops established by order of the Canadian Grain Commission are also eligible for the highest grade.
Classes are defined under the Canada Grain Act. Grain class refers to any variety or varieties of grain designated as a class by the Canadian Grain Commission.
Producer responsibilities at delivery
You will need to sign a declaration form for your first delivery of the crop year at each primary elevator you deliver to. The same process applies to producer cars. If you are using a producer car administrator, sign the form and send it to the administrator. If you are self-administering your producer cars, send your signed form to the terminal elevator before your delivery.
For any other deliveries in the same crop year, you will be asked to verbally declare eligibility for the class of grain you are delivering.
If someone is hauling grain for you, you are responsible for ensuring that:
- you have signed a declaration form at that elevator before your delivery or sent a signed form with the load of grain being delivered
- the person hauling your grain knows the class of grain being delivered
The elevator receiving your grain will keep grain samples for random testing and monitoring as required.
The declaration of eligibility for delivery form indicates the consequences of non-compliance with a signed declaration. Whether it’s made intentionally or negligently, an inaccurate declaration may result in the producer being responsible for damages and other costs, including legal fees. The grain company may also choose to cancel other contracts if a producer is found to have made a false declaration.
Chief Grain Inspector for Canada
800-303 Main Street
Winnipeg MB R3C 3G8
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